Call for application: Graduate Long-term Student Exchange Program 2025-2026 in Niigata, Japan.
- Wednesday - 12/03/2025 05:08
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NIIGATA UNIVERSITY (Japan) in collaboration with four (4) universities from Mekong countries - ROYAL UNIVERSITY OF PHNOM PENH (Cambodia), NATIONAL UNIVERSITY OF LAOS (Laos), CHULALONGKORN UNIVERSITY (Thailand), and HANOI UNIVERSITY OF SCIENCE AND TECHNOLOGY (Vietnam) – has conducted “G-DORM Project” which has some student exchange programs aiming to develop global SciTech leaders capable of solving regional revitalization issues from an integrative standpoint.
Niigata University, Japan
- Period of Program: one year
*NOTE: Exact date may be changed, depending on the visa issuance and/or conditions of accommodation.
- Requirements for Applicants
- Currently enrolled as a degree-seeking student in the partner university and must maintain his/her student status at the home university during the entire period of the program. (Students who will have graduated from partner universities by the end of the Program at Niigata University are NOT eligible.)
- Have good academic records which is equal to or more than 2.30 points by the designated calculation formula* of the scholarship organization (JASSO). *See article 3 below.
- Have enough ability to speak, listen, read and write English.
- Be able to get a passport and visa (The participant MUST apply to their passport and visa by his/herself).
- Physically and mentally in good health.
- Have positive manner to participate in all activities and discussions.
- Promise to submit reports and other required documents by the due date.
- Obtain consent by parent or your guarantor on your participation of this program.
- Consider Japanese custom during their stay in Japan.
- Scholarship by JASSO (Japan Students Services Organization)
- A student who is willing to apply for the scholarship by JASSO must submit required documents to Niigata University. Please note that a student who misses the submission deadline may not receive the scholarship. For students who want to know if they are eligible to apply, the detailed information on the application of the JASSO scholarship is available at the person in charge mentioned in the article of 14.
- The student who gets the scholarship should have responsibilities to submit reports and questionnaires to JASSO through Niigata University.
* One of the requirements is to have academic records which is equal to or more than 2.30 points by the designated calculation formula shown below.
- Study Activities in Program
- Expenses for Participation
1) Flight ticket (a round trip)
2) Living expenses*1.
Most of the living expenses can be covered by the scholarship which is provided by JASSO (Please refer to the article 3).
- Transportation fee in your home country.
- Fee for transportation services in Japan.
- Any costs for the issuance of passport and visa.
- Accommodation charge*1.
- Actual utility charges.
- Meals.
- Insurance.
- Fee for optional tours, souvenirs, etc.
*1: For more details of living expenses, please refer to the following website:
https://www.niigata-u.ac.jp/en/study/exchange/
*2: As a rough standard of accommodation charges, for reference, in case that the participant stays at the Co-op Leased Apartments, the room fee will be about 25,000 to 45,000 Japanese yen per month. Besides, as initial fees, 13,000 Japanese yen for futon (bedding) rental fee and 23,500 Japanese yen for personal liability insurance and rent guarantee commission fee etc. will be also required. For the information regarding accommodation, please refer to the article 6 below.
- Accommodations (Student housing)
https://www.niigata-u.ac.jp/en/study/life/housing/
【NOTES】
※ Exchange students are not allowed to live in accommodation or apartment rooms other than those provided by “Co-op Leased Apartments Supported by NU.”
※ Students will be responsible for paying initial fees, monthly rent, and utility fees.
※ All available rooms are for a single resident. Students are not allowed to live with another person.
※ Students are not allowed to move (change the room) during the program.
※ Once a move-in application is approved, NU Co-op will start preparing a room. Should a student cancel a room after his/her application is approved, the cost of preparing a room must be borne by the student.
- Certificate
- Required Documents for Application
- Register at the following Link: https://forms.gle/E2X4Jm9upT1ZKU6H6 (deadline 12/4/2025)
(1) Application Form (Use the attached form)
(2) Attachments of the application form as below;
1. CV (Use the attached form)
* NOTE: All the students shall answer to all questions in the designated CV form.
2. Personal Statement (Use the attached form) * Please fill out the form by typing in Word file.
3. Interview Sheet (Use the attached form) * Please fill out the form by typing in Word file.
4. Written Pledge (Use the attached form)
5. Certificate of Health (Use the attached form)
6. Certificate of Enrollment (Original. It is a document issued by your university to certify the
registration as a regular student of the university)
7. Academic Transcript (Original)
8. Letter of Recommendation from the Dean of your University (Original)
Graduate Students: Address the letter to the “Dean of the Graduate School of
Science and Technology, Niigata University”
9. Face Photo Image Data (JPEG. Passport size. A face-to-shoulder colored photo (full front
face, without headwear, white background)
10. Photocopy of Passport (Be sure to check the expiration date)
11. Photocopy of English Scores (TOEIC, TOEFL, IELTS, etc.)
12. Application for Certificate of Eligibility (Use the attached form)
13. Agreement on The Use of Personal Information (Use the attached form)
- How to apply:
Step 2: If you are in the selected short list, Send all completed document to Ms, Mai Chi, Dept of Partnership and Engagement -HUST, Room 212-C1 by 20/4/2025 (chi.nguyenmai@hust.edu.vn; 0968566369).